The Dyson Institute Privacy Policy (Applicant)

1. Introduction

The Dyson Institute of Engineering and Technology ("The Dyson Institute", "The Institute", "we", "our", "us") is committed to ensuring your personal data is protected, treated respectfully and used fairly and transparently. This privacy policy explains what personal data we collect, and why, how we use it, and the controls you have over your personal data. We define personal data as any information that could be used to identify you or another individual. This policy does not form part of any contract. We reserve the right to amend or withdraw it at any time. Where any other relationship with Dyson Group exists such as employment or ownership of products, other privacy policies will apply. In the case of employees, the Global Employment Privacy Policy will supersede this policy where any conflict arises.

 

2. What personal data we collect and why

We collect your personal data to process and assess your application.

2.1 We collect personal details to facilitate your application using:

  • name
  • contact details
  • school / college attended
  • academic qualifications
  • residency and nationality (to assess your right to work and study in the UK)
  • government issued documentation (i.e. passports, national identification numbers, driving licence information)

2.2 We assess your application using:

  • academic assessments and examination results
  • personal statement
  • online tests
  • telephone interviews
  • assessment day

2.3 Innovation flourishes where there is diversity and we want to ensure we encourage people from all backgrounds into engineering. So we can ensure we are doing this, we monitor and report on equality of opportunity by collecting:

  • Date of birth
  • gender identity
  • legal sex
  • racial and ethnic origin
  • sexual orientation
  • religion or belief
  • eligibility for free school meals
  • Household benefits received
  • Care and carer status
  • disability including learning disabilities. (We strongly advise you to let us know if you have any type of disability so that we can make adjustments, where required, to our application process, to give you the best chance of succeeding.)
  • Parental qualifications, industry and job title are collected for analysis of socioeconomic group intakes
  • Parental military background (if applicable)

2.4 We also process for operational purposes, including;

  • video and photographic images taken on Dyson sites or at events
  • CCTV footage
  • bank information (if you apply for expenses reimbursement or a Joining Fund with us)
  • vehicle registration

 

3. Our legal bases for processing

Data protection law requires us to have what's called a "legal basis" for processing your personal data, we have concluded that our legal bases are as follows:

  • Our use of your personal data is necessary prior to entering into a contract with you.
  • Our use of your personal data is necessary for complying with legal obligations that we have.
  • Our use of your personal data is necessary for us to perform a task in the public interest.
  • Where our use does not fall under the above, the processing is necessary for our legitimate interests or the legitimate interests of a third party.
  • Where we process any sensitive personal data (also known as special category data) such as health information, racial or ethnic origin, we will only process this data where the law allows us to do so.

 

4. Your rights

Where possible, we give you control over the personal data we collect about you. You have the right to access and update the information we hold about you (for example, updating your address if you move house).

In certain circumstances, you can also:

  • object to the use of your personal data
  • ask us to limit or restrict our use of your personal data
  • ask us to correct, remove or delete personal data about you
  • ask us to provide your data to a third party provider of services

Please note that these rights do not always apply. Where you have consented to us processing your personal data, you have a right to withdraw that consent.

 

5. Sharing your data

5.1 Sharing within Dyson Group

Most of Dyson’s processes, procedures and systems are shared across the Dyson Group, which means that we may need to share your personal data between us when using it in the ways we have described, for example we share IT systems and support across the group. Access to your data is limited to those employees who need to know it to carry out their role.

5.2 Sharing with third parties

If you are successful in your application we share your information with third parties that help us to deliver our contract to you, for example:

  • with awarding bodies such as The University of Warwick (UoW) to deliver your programme of study;
  • Education, Skills and Funding Agency who we, as a registered Apprenticeship Training Provider, are required to share information with;
  • Higher Education Statistics Agency (HESA), because we are required by law to do so;
  • third party suppliers and support services such as software providers, to enable us to deliver your programme of study;
  • health services, where we have your permission to do so;
  • legal services, where we are required to do so; and
  • law enforcement bodies, courts and other governmental authorities, where we are required to do so.

If you are not successful with your application, we will still share information with some third party suppliers who assist us with conducting our application process.

 

6. Data transfers and storage

We will generally aim to host and store your personal data in the UK or EEA but where that is not possible, we will ensure your personal data is safe, secure and processed in line with relevant legislation.

 

7. Protecting your personal data

7.1 We are committed to protecting your personal data. We use appropriate technical and organisational measures, including encryption, to protect your personal data and privacy, and review those regularly. We protect your personal data using a combination of physical and IT security controls, including access that restricts and manages the way in which your personal data is processed, managed and handled. We ensure those handling your personal data are adequately trained in protecting your personal data.

7.2 Our procedures mean that we usually request proof of identity before we share your personal data with you.

7.3 In the unlikely event that we suffer a security breach which compromises our protection of your personal data and we need to let you know about it, we will do so.

 

8. Contacting Us

If you would like more information about how we use your personal data, please contact The Dyson Institute at dysoninstitute@dyson.com.